Privacy Policy
Last updated: February 2026
1. Overview
TraceOrg is a medical image segmentation research platform developed for academic and clinical research purposes. This Privacy Policy describes how we collect, use, and protect information when you use the TraceOrg platform.
2. Information We Collect
Account Information
When you create an account, we collect your email address and password (stored in hashed form). We may also collect your name and institutional affiliation.
Medical Imaging Data
You may upload medical imaging data (DICOM or NIfTI files) for processing. We recommend anonymizing all data before upload. Uploaded images are stored on the local server infrastructure and are not transmitted to third-party services.
Usage Data
We collect basic usage logs including login timestamps, job submissions, and system access patterns for security monitoring and platform improvement.
3. How We Use Your Information
- To provide medical image segmentation and analysis services
- To authenticate your identity and secure your account
- To improve the platform and our segmentation models
- To communicate important updates about the service
4. Data Ownership and Access
Each user can only access their own subjects, studies, and analysis results. Administrator users may access all data for platform management and quality assurance purposes. You retain ownership of all data you upload to the platform.
5. Data Storage and Security
All data is stored on local infrastructure. We use industry-standard security measures including encrypted connections, hashed passwords, and two-factor authentication. Medical imaging data is stored on the local filesystem with access controls.
6. Data Retention
Your data is retained as long as your account is active. You may request deletion of your account and associated data at any time by contacting the platform administrators.
7. Research Use
This platform is intended for research use only. Aggregated, de-identified data may be used to improve segmentation models and advance medical imaging research. No individually identifiable data will be shared without explicit consent.
8. Contact
For questions about this Privacy Policy or data practices, contact the TraceOrg research team at your institution.